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1241 行政助理 Administrative Assistants
行政助理執行各種管理職責以支持管理和專業雇主。他們受雇于整個公共和私營部門。
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
1241 行政助理頭銜范例 Example Titles
行政助理 administrative assistant
執行秘書（除法律和醫學） executive secretary (except legal and medical)
辦公室行政助理 office administrative assistant
私人秘書 private secretary
秘書（除法律和醫學） secretary (except legal and medical)
技術秘書 technical secretary
1241 行政助理主要職責 Main duties
行政助理執行部分或全部下列職責：Administrative assistants perform some or all of the following duties:
準備，鍵入，編輯和校對信件，發票，演示文稿，宣傳冊，出版物，報告和來自機器聽寫和手寫副本的相關材料
Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
查看并分發傳入常規電子郵件和其他材料，并統籌內部以及與其他部門和機構的信息流量
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
安排并確認雇主的約會和會議
Schedule and confirm appointments and meetings of employer
訂購辦公用品，并維護庫存
Order office supplies and maintain inventory
接聽電話和電子查詢和傳達電話內容和消息
Answer telephone and electronic enquiries and relay telephone calls and messages
建立和維護人工和電腦信息備案系統
Set up and maintain manual and computerized information filing systems
確定并建立辦公程序
Determine and establish office procedures
迎接來訪者，確定業務性質并指引來訪者到雇主或適當人員處。
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
記錄并準備會議紀要
Record and prepare minutes of meetings
安排出差行程，并做好預訂工作。
Arrange travel schedules and make reservations
可編譯數據，統計數據和其他信息，以支持研究活動
May compile data, statistics and other information to support research activities
可以監督和培訓辦公室的工作人員當前軟件程序和使用。
May supervise and train office staff in procedures and in use of current software.
可以組織會議
May organize conferences
1241 行政助理任職要求 Employment requirements
通常需要完成中學學業。
Completion of secondary school is usually required.
完成一到兩年的行政助理或秘書的大專學習或其他項目
Completion of a one- or two-year college or other program for administrative assistants or secretaries
先前具備文職經驗
Previous clerical experience is required.
1241 行政助理其他分類 Classified elsewhere
法庭記者，醫療打字員和相關的職業 Court reporters, medical transcriptionists and related occupations 1251(1251)
行政助理 Executive assistants 1222(1222)
法律行政助理 Legal administrative assistants 1242(1242)
醫療行政助理 Medical administrative assistants 1243(1243)
辦公室經理（行政人員） Office managers (in 1221(1221) Administrative officers )
1241 行政助理職稱頭銜 All titles
行政助理 administrative assistant
行政助理 - 辦公室 administrative assistant – office
行政秘書 administrative secretary
任命秘書 appointment secretary
教堂的秘書 church secretary
合同書記 contracts secretary
執行秘書（除法律和醫學） executive secretary (except legal and medical)
財政部長 finance secretary
人力資源書記 human resources secretary
貸款和贈款行政助理 loans and grants administrative assistant
辦公室行政助理 office administrative assistant
貼身秘書 personal secretary
私人秘書 private secretary
記錄秘書 recording secretary
銷售書記 sales secretary
學校秘書 school secretary
秘書（除法律和醫學） secretary (except legal and medical)
書記，教堂 secretary, church
書記，學校 secretary, school
司業務員 secretary-clerk
稅務服務秘書 taxation service secretary
技術秘書 technical secretary
